AI in the workplace
NDS encourages the responsible use of Artificial Intelligence (AI) tools and technologies by both staff and students, in line with the University of Oxford’s guidelines on AI use for researchers and professional staff. As a department, we are actively exploring how AI can support, enhance, or transform our work.
This section will be regularly updated with the latest information, opportunities and training. Please use this resource for more details and policies regarding workplace AI at the University of Oxford.
ChatGPT Edu access for all staff and students
All staff and students across the University and colleges have been given access to ChatGPT Edu as part of an expanding provision of secure AI tools. Many staff and students already use generative AI for work or study; University-supported tools offer enhanced privacy and security for those who wish to utilise AI safely and responsibly.
Read morePolicy for using Generative AI in Research
This new University policy aims to enable and support the responsible use of Generative AI by the Oxford research community, staff and students. It sets out seven expectations, everyone using Generative AI in research are expected to meet, while also complying with relevant funder and publisher policies, and professional guidelines. It lists support provided by the University and how the policy is going to be reviewed and kept up to date. The policy should be read alongside a list of FAQs that provide good practice advice.
AI in communications guidelines
The Public Affairs Directorate has developed guidance to support the responsible, ethical, and effective use of generative AI in University communications. This guidance, endorsed by the University’s Information and Digital Committee, outlines the best practices for using GenAI tools in content creation, editorial planning, and audience engagement. Its aim is to ensure accuracy, uphold academic and reputational standards, and align with the University’s digital and data ethics principles.
AI and ML Competency Centre
The University’s AI Competency Centre supports several generative AI tools, including ChatGPT Edu, Microsoft 365 Copilot, and Microsoft Copilot Chat. To assist you in selecting the most suitable tool for your needs, the AI Centre has created both a selection guide and a detailed guide that outline the features of each AI platform available at Oxford.
AI and sustainability
The growing use of generative AI tools has sparked questions about its environmental impact at Oxford and beyond. Read an article by the Digital Transformation team which explores the ongoing debate about this subject, and how the University is responding.
Gemini Pro AI licence available to pre-order
Following a successful pilot, you can now pre-order 12-month Gemini Pro licences to access generative AI with advanced features within the University’s Google workspace (charged at £170 per person). This is additional to the free, entry-level Gemini access available to all current staff and students via secure Single Sign-On (SSO) login.
Training
There is a range of free training available to support you with using Chat GPT Edu and other generative AI tools:
- You can book onto a 90-minute course on getting started with AI, online or in person at IT Services, Banbury Road
- You can also request group training for groups of 20+ people
- You can book more in-depth training through the AI Competency Centre.
New section on AI added to Information Security and Data Protection training
The Information Security and Data Protection training course reminds you how to keep yourself, colleagues and their data secure and it now includes advice on Artificial Intelligence. It must be completed every year, and you now get annual automatic reminders before your certification has expired.
Next Steps with ChatGPT: Advanced Tools and Features
The AI Competency Centre and the Digital Capabilities team have teamed up to provide a follow-up to the 'Your First Steps with ChatGPT: Introductory Training for Everyone' course. The new 'Next Steps with ChatGPT: Advanced Tools and Features' course takes a hands-on look at ChatGPT’s more advanced features. Through live demonstrations, you’ll see how tools like Canvas, Custom GPTs, Projects, Memories, Data Analysis, Voice Mode, and Company Knowledge could support your work. Both courses are available to all staff on an ongoing basis, online or in person.
Sign up for 'Next Steps with ChatGPT' training online