- Departmental Safety Officer
As Bio-repository Manager for the NDS, I have overall responsibility for all stored specimens in the bio-repository, including archival specimens stored at the Cowley repository. There are over 700,000 samples in the collection, the majority of which are stored in -80◦C freezers at the Cowley facility. The management and maintenance of this sample collection comprises a large part of my role as bio-repository manager, examples of my responsibilities being:
- Financial oversight and budget planning
- Coordinating the provision of samples, sample retrieval and cost recovery
- Provision of costings for grant applications
- Managing and maintaining the freezer store and temperature monitoring system, ensuring that there is adequate provision of equipment and staff to cater in the eventuality of unforeseen freezer or power supply failures.
The majority of the samples in the collection are from the ProMPT Study (Prostate cancer mechanisms of progression and treatment), a multi-centre, national study for which Oxford, along with Cambridge, is a main bio-repository hub. Part of my role is to manage operational aspects of the ProMPT study across these 12 centres, this includes:
- Supervising the sample selection (in terms of clinical data and sample availability) for ethically approved research projects
- Coordinating the receipt, distribution and accessioning of samples from the 12 regional centres
- Planning for future storage requirements across these centres
- Updating and maintaining the ProMPT website.
As the person designated for urology collections registered under the Oxford Radcliffe Biobank (ORB) Human Tissue Act (HTA) licence, my work requires me to work in close liaison with that group, to ensure full compliance with legal regulations and that we are working to the Codes of Practice (COP) outlined by the HTA. Examples of activities relating to this are:
- Providing oversight for bio-repository administration, ensuring that accurate records are kept and that specimen storage, use and tracking is audited regularly
- Maintaining existing collections and registering new collections and coordinating the annual renewal process for each collection
- Ensuring the provision of SOPs and other related quality documents and updating the local Sharepoint Quality Management System (QMS).
I line manage a small team of dedicated bio-repository technicians who support me in many of the areas mentioned above. I am responsible for managing their time as a resource and as such manage their workload as well supervising, supporting and taking care of personnel issues.
I am also an active member of several departmental committees (Space and Infrastructure, Health and Safety, Athena SWAN SAT team). I also fulfil the health and safety roles of Deputy Safety Officer and Radiation Protection Supervisor.